Workflow By Design - Artwork Production

Creative Solutions for Creative Clients

Artwork Production

Artwork Production

Managing a myriad of design and artwork projects with demanding timelines, different team members, and many SKUs and components can make your head spin.  For years, you have known you need a system and not merely spreadsheets, email, and electronic folders; or worse yet, you have a generic project management system that just doesn’t get your world.  We recognize that project briefs, SKU and component info, dielines, artwork approval routing and printer interaction are all keys to successful projects.

The Impact of Your Challenges

  •  Project Delays
  •  Extra Artwork Revisions
  •  RUSH requests
  •  Missed Deadlines
  •  Teaming Breakdown
  •  eCommerce Information Problems

Trying to manage a long list of projects with numerous moving parts without a proper solution in place is time consuming and frustrating.  There are too many emails, side discussions, and “Oops! Missed that one" moments which lead to RUSH projects, or worse yet missed deadlines. Accountability is difficult, capacity planning is impossible, and there is no way to generate reports for status and results reviews.

How We Can Help

The Total Workflow Solution is a cloud-based solution that delivers an automated workflow for the entire lifecycle of your artwork project – from concept or creative brief to printer release.   Each member knows exactly what needs to get done on each project and by when! With the solution tracking projects and key information along the way, reporting becomes easy; understanding the number of SKUs and Components touched, projects completed on-time, RUSH projects, number of artwork rounds… all become a matter of running a report.

  •  Improved On-Time Complete
  •  Reduce Artwork Rounds
  •  Increased Accountability
  •  Rally Team Communication
  •  Measure Results



Provides up to the minute status on all projects. You can see what needs attention, and what is on time. Dashboard helps you organize your day, and your team.

Project Details

Captures vital project specific information such as status, creative briefs, and relevant files. You can decide if you have what is needed, and if not, respond within the system asking for more. Your projects can now start with all that is required.


Notes is our communication tool for your team. Drive forward conversations and milestones for the project. Work groups love this feature as it documents key conversations and eliminates the need to search through old email. Everyone stays aligned and up to date!


Holds the sub-components information for the project or program; or for any number of SKUs with their own unique data. You can track every piece of the project easily and reliably.

Project Information at Your Fingertips

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Location Independent

Approvers can review the round wherever they may be that day. All that is needed is an Internet browser - desktop or mobile device - to review the files. Collaboration between internal and external users becomes simple, and in real time.

Always-Current Status

The feedback form displays the current status of each approver, including completion times and their notes for the approval. You always know who is left to review the routing.

Complete Digital Audit Trail

Each round is stored with its change history providing users immediate access to view and even compare rounds.

Facilitate Collaboration & Deliver Your Projects Quicker

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File Sharer

Unrestricted Download Size

Large packages are not a problem. Create your download without worrying about the size. We will get your package to the person or group that needs to get it.

Ease of Use

To pull your package together, simply upload your file, identify who you want to get the package, and you are done.

Auditable and Secure

Access to the package is secured through an encrypted link. An audit trail is created that identifies when packages were uploaded and who has downloaded them.

Create Accountability & Free Up Your Time

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Asset Finder

Image Format Generation

Asset Finder automatically creates alternative image formats needed to support your repurposing requirements.

Ease of Use

Authorized users find assets through category or keyword searches, then place them in a familiar “shopping cart” providing a well recognized process for downloading multiple files.

Project Metadata

Metadata from a Tracker project is automatically associated with assets saved from a project into Asset Finder driving better search results.

Repurpose Files Without the Administrative Burden

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We Love To Help Our Artwork Production and Design Clients are always telling us they don’t know how they lived without us. We love being so dependable and on their team!

  • 31% Increase in On-Time Projects
  • 50% Reduction in Artwork Rounds
  • 100% Accountability
  • I could not release the amount of files we send to printers each week without File Sharer. Files are released securely to our vendors, with an audit trail for future reference. Honestly, I don't think we could do without it.

    Amy Saad, Account Manager
  • WBD Systems provided a huge time-saving solution to our internal processes. Their smart, intuitive systems fit perfectly into our own workflow, giving us the tool necessary to both speed up and simplify everyday tasks.

    Jennifer Peterson, Creative Services Manager
  • Asset Finder enables us to easily re-purpose all of our digital files. We can quickly locate illustrations, photographs, and logos, which we use to maintain consistency throughout our catalogs, packaging, and sales materials.

    Suzanne Lavery, Brand Manager